Why Copier Leasing is Beneficial to a Company
Although copiers are necessary for many workplace settings; the costs can tax even the largest companies, Consider the principles of what most businesses want in a copier and you will see why: networked to supply duplicating and printing capabilities; options to duplicate in color; collating; dual-sided copying. Some also need more functionality, including high rates, large-capacity and volume, email, and scanning, fast warm up times, and protection features.
A high-end copier may cost over $40,000, and even one that matches an organization’s needs may run into the thousands of dollars. Due to the need to find the best technologies at a manageable cost, several businesses consider leasing over purchasing.
Prices are the most tangible advantage recognized by companies. Copier renting allows you to avoid substantial capital expenses, which frees up cash for demands that are more urgent. With IT assets, you are buying the use of the device. Ownership of the device itself is not primary in importance, especially considering how fast IT equipment depreciates. From its output signal, not the hardware itself, the return on investment comes regarding a copier or copier/ printer combination. Leasing makes more sense than buying when you seem at it that way, As with any leased IT asset, there may be considerable duty savings available. Speak to an accountant to find out more about the possibility of writing off a copier lease as a business expense.
Copier renting commonly contains a maintenance strategy to retain your device running. For those who have had the frustration of a copier crisis, you understand how important a maintenance agreement is. Prices for both the maintenance agreement and the hire are typically set, meaning you understand your monthly budget well beforehand. With leasing, upgrading to the next model is easy. When the lease expires, you get a completely new machine with functions and the most recent specifications.
Many copier leases charge on a quantity basis. Make sure you’ve got a precise idea of the volumes you produce every month to know for certain whether leasing is the most cost-effective choice for you. You might want to ask your seller about a minimum copy requirement too – they may demand a bottom quantity of duplicates every month, if they are charging based on quantity. A toner typically isn’t, although care is commonly included in the lease. Toner cartridges are not cheap so make sure you include the approximate cost for replacements in your budget. Again, a definite idea of the variety of copies you generate per month will help with prediction. Components may not always be a part of the maintenance agreement. You have to know what’s and is just not protected.
Finally, make sure it is possible to get a replacement copier if yours goes down.
Source: copier leases